Policy Challenges in Establishing Institutional Repository: Business Process Modelling of Universities in Uganda
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Date
2024-09
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26th Standing Conference of Eastern, Central and Southern African Library and Information Associations (SCECSAL XXVI)
Abstract
While many universities are establishing institutional repositories to improve their online presence, policy challenges are associated with implementing this innovation across universities in Uganda. The paper examines policy challenges associated with institutional repositories in six universities in Uganda. The study used an exploratory method, with simple random sampling, to ensure all university staff have an equal chance to participate. The samples were stratified into different categories to establish the length of services and seniority in a university setting. Due to the inability to meet participants physically, the snowballing method was used over Google Forms, which allowed staff to forward the questionnaire to their peers. The findings show that the ownership debate of institutional repositories is far from conclusion in institutions of higher learning, with over 50% of respondents asserting that the university should own all publication and research data. On the other hand, they also believe that authors should be the principal owners of the contents of their repositories. Availing publication on a repository is also an unsettling matter, with 89.4% of scholars claiming rights of distribution irrespective of publisher’s restriction, while most scholars believe the Main Libraries in a university should take responsibility for dissemination; departments and individual authors are equally responsible for dissemination. Opinions on patent rights ownership are extremely divided across universities, faculties, and departments. This study outlines that the policy of IR should articulate the training and processes involved in its establishment and operations. The metadata standardization should be associated with the Dublin Core, and staff should be responsible for the upload and approval mechanism. The policy must exhaustively articulate ownership issues, including restriction requirements, whether open or closed access and criteria for accepting and rejecting articles on the repository
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Citation
Ongaya, K., Bagarukayo, E., Oyo, B., & Okello-Owiny, D. (2023). Policy Challenges in Establishing Institutional Repository. Consortium of Uganda University Libraries, Annual Conference Proceeding, 2023.